LBA Policies

ATTENDANCE POLICY

• Regular, punctual attendance is important to a dancer’s progress!
• Parents/Guardians must report all absences prior to class time. Parents may call the studio or email [email protected].
• Students are welcome to make up any missed classes in another age-appropriate class of the same level during the same session.
  • No refund or credit is given for missed classes.
  • Make-ups may be taken in the same genre as a student’s scheduled class, but students are also welcome to explore other genres.
  • Please contact the front desk or email [email protected] to schedule a make-up class.
• If the student is injured and cannot actively participate, they should observe class. Much can be learned from observation, and it is important that the student keeps up with their classmates.
• Students arriving 15 minutes or more after the class start time may be required to watch, for the dancer’s safety.
• Students in the By Placement Division must be enrolled in the required classes (as outlined in the Class Requirements table), unless granted an exception by LBA Leadership.
• If a student does not attend classes for 3 months consecutively without prior written communication, LBA reserves the right to automatically drop the student from their class(es).

SICK POLICY

Students may NOT attend class in-person at the studio if they have any of the following symptoms within the previous 24 hours:

• Fever of at least 100.4 degrees Fahrenheit
• Vomiting
• Diarrhea
• Rash
• Head Lice
• Pink Eye
• Hospital Stay/Sick Visit to the Doctor

If your student or someone in your household tests positive for COVID-19, or has been in contact with someone who has tested positive, please follow all CDC recommendations.

FINANCIAL POLICIES

Payment & Tuition Policies

• Please see the “LBA Calendar” under “Events” in the menu to note the session start and end dates.
  • For the Academic Year, December 15 is the last day to drop/transfer/add classes for Children’s Division and Up, and March 1 is the last day to drop classes for First Steps Division. No refunds will be made.
• For the Academic Year, the first month’s tuition & an annual registration fee per student is due upon enrollment and the credit card on file will be automatically charged. For each month after, monthly tuition is due on the first of the month (ex. October tuition is due October 1). Please note that you will NOT receive an invoice each month.
• A Costume Rental fee of $35 per class (except First Steps Division & Adult Classes) will be charged on November 1 (if registering after November 1, this fee will be charged with the first month’s tuition). This fee is put towards the rental of the student’s costumes for the Spring Performance. No refunds will be made.
• A Spring Performance fee of $50 per student ($25 per sibling) will be assessed on March 1 for each student at CBA that participates in the Spring Performance. Tickets will be FREE for the Spring Performance.
• There is no registration fee for the Summer. Full tuition for summer classes and camps is due upon enrolling and the credit card on file will be automatically charged. No refunds will be made on any fees already charged.
• For Session classes, full tuition & an annual registration fee per student is due upon enrollment and the credit card on file will be automatically charged.

• For your convenience, LBA uses monthly billing that automatically drafts from your credit card on file. A credit card is required upon registering; the first month’s tuition will be charged at the time of enrollment along with registration fees.
• LBA accepts cash, checks, and credit cards (Visa, MasterCard, Discover). Checks can be made payable to “Charlottesville Ballet.” 
• The credit card on file will be charged if another form of payment (cash, check, or alternate credit card) is not received by the tuition due date.
• The Registration Fee is assessed at the time of registration. $25 is charged for the first student per family (including adults/drop-ins), and $15 is charged for each additional student per family. Registration fees are charged once per academic year.
• A late/declined card fee of $10 will be assessed if tuition is not paid within five days of the listed due date; any returned checks will carry a fee of $25.
• Please note that all Trial Classes and placement evaluations are FREE and credit cards will not be charged for the single-time placement Trial Class.
• Adult Drop-In Classes are billed upon scheduling without refund or credit for missed classes.
• LBA classes have a minimum enrollment number of 4 students to run. Classes below minimum enrollment will be notified of cancellation a week prior to the start of the session, and will be offered the opportunity to transfer into a similar class where applicable or to have class tuition credited to the account.

• All students register for the full academic year at LBA (September-May). Notice of dropping a class must be emailed to [email protected] and [email protected] by the end of the month or the card on file will be charged without refund on the first of the month.
• Students that miss a class may attend a make-up class in another age appropriate class during the same session. Refunds are not given for any missed classes. Please contact our front desk staff to notify us of missing any classes and to schedule a make-up class.

DELINQUENT ACCOUNT POLICIES

Delinquent Account Policies

• If an account becomes 45 days past due, all student(s) associated with the account will be:
  • Immediately withdrawn from all current classes
  • Prohibited from enrolling in future sessions until the outstanding balance is paid in full

Custom Payment Plan Policies

• For accounts on a custom payment plan, if a payment is 30 days past the agreed-upon due date, the following actions will be taken:
  • All student(s) on the account will be withdrawn from their classes
  • No further enrollment will be allowed until the account is reconciled in full

End-of-Session Balances

• If a balance remains unpaid at the end of a session, the student(s) will not be eligible to register for any upcoming sessions until the account is fully reconciled.

To rejoin a class after being withdrawn:

• The account must be paid in full
• The student will be added to the bottom of the waitlist (if one exists)
• A $20 re-enrollment fee will apply